Delegacji Krajowej Calculator

National delegation calculator 2026 online. Calculate allowance and reimbursement due

This practical tool allows you to easily calculate the allowance and costs of a national delegation. You enter the date and time of the start and end of the trip, the daily allowance rate and the number of meals provided. The calculator takes into account full and partial days, subtracts meals and gives the final settlement amount in accordance with applicable rules.

Who is this calculator for

• employees on business trips in Poland,
• employers and HR departments settling travel accounts,
• accountants preparing documentation,
• students studying labor law and finance,
• anyone who wants to check the allowance due for a domestic trip.

How to use the calculator

1. Enter the start date and time of your business trip.
2. Enter the end date and time.
3. Set the daily allowance rate in PLN.
4. Enter the number of meals provided: breakfasts, lunches and dinners.
5. Select additional options, e.g. local accommodation.
6. ClickCalculateto get the full settlement.

How it works

The calculator calculates the allowance based on the length of the business trip. Full day = full diet. For partial days, you are entitled to 1/3, 1/2 or 2/3 of the allowance depending on the number of hours. Meals are subtracted from the value: breakfast is 25% of the diet, lunch 50%, dinner 25%. If all meals are provided, there is no per diem allowance for the day.

Examples of use

Example 1: 2-day delegation, rate PLN 45

2 × PLN 45 = PLN 90.

Example 2: 1 day and 10 hours, rate PLN 45, 1 lunch provided

Full day = PLN 45, 10 hours = PLN 30. Total PLN 75 – 50% for dinner (PLN 22.5) = PLN 52.5.

Example 3: 3 days, rate PLN 45, 3 breakfasts

3 × PLN 45 = PLN 135 – 3 × 25% (PLN 33.75) = PLN 101.25.

Approximate table

Why is it worth using

• You can count full and partial days in accordance with the regulations.
• You will include meals and their percentage deductions.
• You will get the result in PLN in a second.
• You will avoid errors in manual calculations.

National delegation rates - per diem and lump sums

The amount of benefits is determined by the regulation of the Minister of Labor. The national allowance amounts toPLN 45 per day of travel(rate applicable from January 1, 2023), and the following lump sums are derived from it:

Part-time and meals provided

For part-time: travelless than 8 hours- no allowance,8-12 hours- 50% of the allowance (PLN 22.50),over 12 hours- full diet. If the employer provided meals, the allowance is reduced by: breakfast -25%, lunch -50%, dinner -25%. When meals are fully paid, the allowance drops to zero, but accommodation and travel lump sums are calculated separately. The calculator takes these rules into account automatically - enter your travel time and check off meals provided. You can always check the rates in the current regulation (an employer from outside the budget can set their own rates, not lower than the statutory ones).

Mileage allowance - travel by private car

For using a private car on a business trip, you are entitled to reimbursement according to the mileage records:PLN 1.15/kmfor cars with a capacity above 900 cm³ and PLN 0.89/km up to 900 cm³ (motorcycle 0.69 PLN/km). Example: 380 km by car 1.6 → 380 × 1.15 = PLN 437 return.

FAQ

Does the calculator work for any rate?

Yes, you can enter any per diem rate in accordance with applicable regulations.

Is the result official?

No, it's a support tool. Official settlements are prepared by the HR and accounting department.

Is it possible to settle a one-day business trip?

Yes, the tool also takes into account short trips under 24 hours.

Most common errors

• Entering the wrong end date (earlier than the start date).
• Failure to enter meals provided during the business trip.
• Mixed up start and end times.

Security

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